November 10, 2011
REGULAR COUNCIL MEETING
Present: Chairperson Nancy Wallace; Vice Chair Dana Harris; Councillors Frances Dewar, Linda Stetson, Eric Gavin and Blake Adams; Administrator Bev Shaw.
Press Jim Brown.
Regrets: Councillor Adrienne MacDonald.
Minutes
The October 13, 2011 regular council meeting minutes were reviewed for errors and omissions. On a motion by B. Adams, seconded by F. Dewar and carried the minutes were approved as presented.
Business arising from minutes:
-Bev reported that a copy of our bylaws has been sent to the Bylaw Enforcement company and they will respond with a quote for our request to review and advise on the enforceability. They charge $85.00 per hour.
- Dale Burden has confirmed that he will not be able to do any of the work at the CN station until after Christmas but will get the insulation installed at the ADIC.
- Bev advised that Adrienne’s contact on the heritage designation forwarded information saying that there are two categories of heritage status. One being a plaque and the other funding is available but owners are restricted in what can be done to the building. Council agreed that the plaque wasn’t that important but Adrienne could pursue if she wishes.
- The new boardroom table has arrived and Council agreed to retain the old one. The administration office desk prices were compared and found that HMS was the best quality and cheapest price. This was relayed to Council by email and approval gained to purchase. Bev mentioned she’d like to see matching counter and bookshelves purchased in next budget year.
- The heating system problem stemmed from the old system and has been repaired at a cost of about $800.00.
- Bev to check with Dale on the long grass/bulrushes on Water Street.
- Eric requested an analysis of the extra costs for heat and electricity when the complex was under construction for the geothermal system.
Financial Business:
Financial statements for October, 2011 were approved on a motion by E. Gavin, seconded by B. Adams and carried. October revenue: general $118,512.09; sewer $3,017.25. October expenses: general $212,389.36; sewer $61,311.04. Bank balances at end of October: general $2,926.16; sewer $25,299.85. Budget update to end of October was circulated to Council. It was noted that sidewalk repairs process be started early in the spring.
NEW BUSINESS
Chairperson’s report
Nancy reported that she attended the October 19th Community Inclusions banquet and awards ceremony and also the FPEIM semi annual meeting on October 29th.
Christmas Party
Council agreed they would attend the Cousin’s Christmas dinner theatre again this year. Bev to check on who plans to attend and book for December 2nd.
Family Violence Prevention service
Moved by B. Adams, seconded by D. Harris and carried that Council donate $100 towards the West Prince Family Violence Prevention memorial service.
Reports from departments:
Fire report
Dana read Chief Phillips report saying 12 calls were answered during the month. Halloween was a busy evening with six calls in a 36 hour period. Training involved a water shuttle exercise. During fire safety week an open house was held with about 100 people visiting. Josh Harris has resigned from the department and Ben Bremnor has joined.
Recreation
Tylan’s report was circulated. Highlights include the “TRY” hockey program, curling for youth, community school planning, use of the tennis court for shinny hockey and Christmas/New Year’s events.
ADIC
Linda and Frances reported that numbers at the centre are still pretty good but have decreased somewhat due to hockey and school activities. The recent dance went well. It was noted that the floors need cleaning before the levee and also tape marks on the windows need to be removed.
Streets & Sidewalks
Frances reported that streets are good except for a little dirt from the potato trucks. Park Avenue looks good.
Sanitation/Properties
Blake and Eric reported that vandalism at the CN resulted in a broken window and several lattice panels as well. The new windows have been ordered. It was suggested that the lattice work be replaced with something sturdier. It was moved by B. Adams, seconded by D. Harris and carried that CN lattice be replaced with boards and to have a carpenter do it this fall if possible. Sewer system is fine.
Potato Blossom Festival
Blake advised that he has resigned from the festival board but Adrienne is still an active member.
Building/Business permits
nil
Correspondence and other business:
A donation request from Western Bantam “AAA” Maroons was received. Moved by D. Harris, seconded by E. Gavin that $200 be donated to the team. Vote held : for 3, against 2. Motion carried.
A thank you note for the donation was received from Maple Leaf Curling Club.
A letter received from a new bylaw enforcement company.
Bev reminded Council of the reception Hon. Rob Henderson is hosting in honour of the organizers of the Paul Henderson hockey star. (November 18th at O’Leary Community Sports Centre at 11:30 am)
The meeting adjourned at 9:25 pm on a motion by E. Gavin, seconded by B. Adams and carried.
